Order smarter. Receive faster. Pay accurately.
Manage your entire procurement lifecycle — from purchase requisitions and supplier RFQs to goods receipt and invoice matching. Every step tracked, every shilling accounted for.
By the numbers
unauthorised purchases with structured approvals
of procurement budget recovered via invoice matching
traceability from PO to goods receipt
The Problem
These are the real problems businesses face every day — and exactly what Procurement & Supply solves.
Employees order without approval, leading to surprise expenses and duplicate orders.
Unauthorized purchases account for up to 25% of procurement spend — money spent without oversight.
The cost
Unauthorized purchases account for up to 25% of procurement spend — money spent without oversight.
Paper invoices get lost, leading to missed payments and damaged supplier relationships.
Late payments trigger penalty fees and push reliable suppliers to prioritize your competitors.
The cost
Late payments trigger penalty fees and push reliable suppliers to prioritize your competitors.
You pay for 100 units but only received 80 — and nobody checked.
Paying for unverified deliveries bleeds 5-8% of procurement budget to shortages and discrepancies.
The cost
Paying for unverified deliveries bleeds 5-8% of procurement budget to shortages and discrepancies.
Purchase requests sit in email inboxes waiting for approvals that never come.
Delayed approvals stall operations — teams wait days for supplies while projects fall behind schedule.
The cost
Delayed approvals stall operations — teams wait days for supplies while projects fall behind schedule.
The Solution
Purpose-built tools that address each challenge head-on.
The outcome
Cut unauthorized spending to zero — every purchase requires approval before a single shilling is committed.
Every purchase goes through defined approval steps. No unauthorized spending.
Cut unauthorized spending to zero — every purchase requires approval before a single shilling is committed.
The outcome
Recover 5-8% of procurement costs by catching overcharges and short deliveries before payment.
Match supplier invoices to POs and goods receipts. Pay only for what you received.
Recover 5-8% of procurement costs by catching overcharges and short deliveries before payment.
The outcome
Flag delivery discrepancies the moment goods arrive — resolve issues before the supplier invoice is paid.
Record what arrives, flag discrepancies, and update inventory automatically.
Flag delivery discrepancies the moment goods arrive — resolve issues before the supplier invoice is paid.
The outcome
Negotiate better terms with data — supplier scorecards reveal who delivers on time and who doesn't.
Track supplier performance, compare quotes, and build a reliable vendor network.
Negotiate better terms with data — supplier scorecards reveal who delivers on time and who doesn't.
Capabilities
Create purchase orders with line items, quantities, unit prices, and delivery dates in a structured form.
Receive and process supplier invoices matched against purchase orders. Pay only for what was ordered.
Track every PO from creation through approval, delivery, and payment. Full lifecycle visibility.
Multi-level approval chains ensure every purchase is reviewed and authorized before commitment.
Record received goods against POs. Flag quantity discrepancies and quality issues immediately.
Send Request for Quotations to multiple suppliers, compare responses, and select the best offer.
Compare suppliers on price, delivery time, quality, and reliability. Make data-driven sourcing decisions.
Analyze procurement spending by supplier, category, department, and time period.
Join businesses across Tanzania already using Akili Soft ERP to run smarter operations.